Përshkrimi

Flex Business Solutions is a Tirana-based company with an international team supporting major construction projects in the New York tri-state area. From Tirana, our team helps keep scaffolding, hoist, and sidewalk shed projects on some of New York City’s busiest jobsites running on schedule.

ABOUT THE ROLE

We are looking for an organized, accountable Project Coordinator to support projects from intake through completion. You are the link between project managers, field supervisors, crews, customers, and the office — making sure every project has a clear schedule, accurate progress tracking, coordinated crews, complete documentation, and dependable follow-through.

Detyrat

WHAT YOU WILL DO

• Coordinate daily project schedules, service scopes, start times, crew assignments, permits, deliveries, pickups, and removals.
• Turn project-manager requests into clear, complete work orders and follow-up items.
• Communicate with project managers, field supervisors, foremen, and crews to confirm readiness and changes.
• Reconcile scheduled work against portal records, crew availability, clock-ins, and completion updates.
• Track changes such as pushes, additions, removals, reassignments, delays, cancellations, and missing information.
• Keep project records accurate: addresses, contacts, services, dates, times, crew counts, permits, and notes.
• Identify conflicts early and escalate schedule, staffing, safety, customer, or equipment issues before they hit the jobsite.
• Prepare daily readiness updates, exception reports, and end-of-day project status summaries.
• Work professionally with customers and internal teams while protecting confidential company information.

Kualifikimet

WHAT WE ARE LOOKING FOR

• 2+ years of experience in construction coordination, field operations, project administration, logistics, or a related role.
• Strong organization and follow-through across multiple active jobs and shifting priorities.
• Clear written and verbal communication in English with both office and field teams.
• Comfort working with schedules, project-management systems, and mobile communication tools.
• Ability to spot missing details, ask precise questions, and document decisions accurately.
• Calm under deadlines, with the judgment to escalate issues before they affect the jobsite.
• Reliability, attention to detail, and respect for safety procedures.
• Spanish is a plus, but not required.

NICE TO HAVE

• Construction logistics or NYC jobsite experience.
• Experience coordinating crews, flaggers, permits, site access, deliveries, or equipment.
• Experience comparing field updates with schedules, timekeeping, or project records.
• Working knowledge of New York City construction sites and their common access and scheduling constraints.

WHAT SUCCESS LOOKS LIKE

• Projects are scheduled with complete, accurate information before crews and equipment are assigned.
• Field changes are captured quickly and communicated to the right people.
• Crew and schedule conflicts are caught before they become jobsite delays.
• Project records and daily reports are accurate, timely, and easy for the team to act on.
• Customers, project managers, and field teams always know what is happening and what comes next.

Shënime

WHAT WE OFFER

• A stable, full-time position with a collaborative international team.
• Direct involvement in live construction projects in New York City.
• A fast-paced role with real responsibility and room to grow into project management.

HOW TO APPLY

Submit your resume (CV) in English to [email protected] together with a brief summary of your relevant coordination or field-operations experience.

Email subject line: Project Coordinator – [Your Full Name]

Only shortlisted candidates will be contacted for an interview. All applications are treated in strict confidence.