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Tirane, Shqipëri 21-10-2022 edhe 23 ditë


Dërgoja një miku

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Detaje të pozicionit

Kategoria e Punës / Profesioni
Agjent Prokurimi
Tipi i punës
Kohe e plote
Eksperiencë
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Kërkohet foto
Jo
Letër interesi
Jo
Rroga mujore
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Data e përfundimit
21-10-2022
Data e fillimit të punës

Përshkrimi

I. GENERAL INFORMATION

 

  1. SOLICITATION NO: 72018222R10002

 

  1. ISSUANCE DATE: September 23, 2022

 

  1. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: October 14, 2022, at 5:00 p.m. CET

 

  1. POINT OF CONTACT: Human Resources, USAID/Albania via [email protected]

 

  1. POSITION TITLE: Procurement Agent

 

  1. MARKET VALUE: FSN-9 equivalent (Lek 2,468,825 – 3,456,348 per annum), in accordance with AIDAR Appendix J and the Local Compensation Plan of the

US Embassy in Tirana, Albania. Final compensation will be negotiated within the listed market value.

 

  1. PERIOD OF PERFORMANCE: CCNPSCs are contracts of a continuing nature depending on funds availability and Mission needs.

 

  1. PLACE OF PERFORMANCE: Tirana, Albania

 

  1. ELIGIBLE OFFERORS: Open to All Interested CCN (Cooperating Country National) Candidates

 

AIDAR, Appendix J, 1. (b) Definitions:

 

  • “Cooperating country” means the country in which the employing USAID Mission is
  • “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

 

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

THE MISSION DOES NOT SPONSOR WORK PERMITS.

 

  1. SECURITY LEVEL REQUIRED: Employment Authorization

11.              STATEMENT OF DUTIES:

 

This is a mixed position covering Acquisition and Assistance (A&A) support duties and procurement support for the Executive office. The incumbent works under the overall guidance and oversight of the head of the USAID/Albania operating unit and is a member of the USAID/Albania team. S/he is directly supervised by the Director of the Regional Acquisition and Assistance Office (ROAA) or his/her designee. The primary purpose of the incumbent is to support USAID/Albania’s A&A actions via tasks assigned by the Contracting/Agreement Officer, A&A Specialists, and Technical Office on a variety of A&A topics, including awards, administrative modifications, amendments, memos and letters in support of the efforts of USAID/Albania; review and recommend approval or revision of requisitions for purchase orders, delivery orders or other minor actions; assist his/her team in drafting grants, cooperative agreements, contracts and other procurement instruments; assist her/his team in minor awards negotiations; maintain award files and records; and support award closeouts.

 

As USAID/Albania’s procurement agent, s/he is under the guidance of the Regional Executive Office or his/her designee and is responsible for Operating Expenses (OE)- and Program (PRG)-funded administrative procurement actions and procures a variety of commodities and services by purchase order, Government purchase card, and task order. Guidance will be received from the Executive Officer (EXO) for all procurement actions requiring final concurrence and/or signature of the head of the operating unit. The incumbent supports EXO in duties related to mission policy and procedure and is directly involved in improvements of management operations. Operations include General Services, procurement, housing, property management, budgeting, and support to contractors.

 

MAJOR DUTIES AND RESPONSIBILITIES                                        % OF TIME

 

Acquisition and Assistance Responsibilities                                                            70%

 

The incumbent is responsible for providing basic acquisition and assistance (A&A) support to the USAID/Albania Mission. USAID programs/projects/activities are implemented through complex A&A mechanisms, including but not limited to purchase orders, contracts, task orders, cooperative agreements, Inter Agency Agreements (IAA), in addition to sole source or limited competition awards of the same instruments, requiring the incumbent to become familiar with the full range of USAID procurement mechanisms. The incumbent performs assignments under the supervision of the Contracting/Agreement officer and collaboratively with other ROAA A&A Specialists. Specific duties of the incumbent include:

 

  1. Pre-Award Duties: The incumbent participates in meetings on A&A planning; s/he collects data and prepares and updates tracking tools to monitor pending A&A actions. Works with USAID/Albania to help prepare justifications, waivers and other approval documents. S/he reviews A&A request documents for completeness and clarity before endorsing it to the CO/AO or more senior ROAA A&A The incumbent supports CO/AO in preparing Request for Proposals and Request for Applications. S/he assists CO/AO in pre-award activities for solicitations, as required and pre-award assessment surveys of potential implementers or recipients to ensure eligibility before an award is made.

 

  1. Post-Award Duties: The incumbent assists with the administration of acquisition and assistance mechanisms and assists in all administrative actions required throughout A&A awards – from award mobilization through S/he will rely on the Automated Directives System (ADS), FAR, AIDAR and other A&A guidance to carry out the award administration requirements. S/he will assist in organizing post-award orientations. S/he conducts the necessary research to allow the Contracting/Agreement Officer to make final determinations regarding negotiated extensions, price adjustments, modifications to awards; allowability of cost decisions; audit findings; requests for deviations; and determinations and findings relative to negotiated actions. S/he assists with the preparation of acquisition, and assistance awards incremental funding and modifications, including all related documentation. Works closely with the Contracting/Agreement Officers, A&A Specialists, Financial Management and the Regional Legal Advisor to resolve issues associated with vouchers, contractor or recipient personnel, home or field office questions. S/he reviews and recommends approval or disapproval of administrative actions by awardees, such as salary rate approvals, travel approvals etc., and prepares related letters and documentation of CO decisions for the procurement file. S/he works with Contracting/Agreement Officer's Representatives (CORs/AORs) to ensure proper execution of the full range of administrative functions after award. S/he stays informed on all new policies and U.S. procurement legislation and on how these apply to USAID acquisition and assistance. S/he communicates with USAID/Albania CORs/AORs to determine the completion status of awards, and to obtain any other relevant information concerning these. S/he obtains from the respective Mission's Controller the status of payments on awards for which closeout action is being taken. S/he supports the preparation of closeout modifications and corresponding documents and ensures that terms and conditions are met and recommends award closeout.

 

Administrative Procurement and EXO support Responsibilities                         30%

 

The incumbent is responsible for all administrative procurement and in coordination with and under the guidance of the Executive Officer (EXO); s/he is responsible for procurement planning. The incumbent determines suitable sources of supplies, including technical and off- the shelf items, through extended local and non-local searches and requests bids and quotations by correspondence, phone, and advertisement. The incumbent reviews and analyzes bids and quotations, in collaboration with the technical office and other Mission staff when needed and recommends the most qualified vendor to EXO. Once a vendor-decision has been made, prepares purchase orders as appropriate, and maintains a record of all procurement actions and data regarding vendors, process, and general market factors.

 

The incumbent assists with the preparation of solicitation Request for Proposal (RFP) documents for competitive acquisition. S/he solicits offers by Request for Quotation (RFQ) as well as by phone for small acquisition actions where needed. S/he forwards technical proposals to Technical staff to manage technical evaluation. S/he monitors adherence to contract schedules and meeting targets.

 

The incumbent prepares the Value Added Tax (VAT) package for the USAID Albania office and assists USAID Albania technical staff in preparing support letters for the implementing partners.

 

SUPERVISORY RELATIONSHIP:

 

Supervision received: The incumbent works under the overall guidance and oversight of the head of the USAID/Albania operating unit and is a member of the USAID/Albania team. S/he is directly supervised by the Director of the Regional Acquisition and Assistance Office (ROAA) based in USAID/Kosovo or his/her designee and is also under the guidance of the Regional Executive Officer based in USAID/Kosovo or his/her designee. S/he must be able both to work autonomously and with close guidance from USAID/Albania, ROAA, and EXO leadership.

Supervision exercised: No formal supervision anticipated.

12.  PHYSICAL DEMANDS

 

The work requested does not involve undue physical demands.

 

II.  MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

Education: Possession of a Baccalaureate Degree or the equivalent of a four-year US college/university in business administration, business management, public administration/policy, international development, or procurement/human resources field.

 

Prior Work Experience: A minimum of three years of experience in acquisition and/or assistance, development assistance, or a position that requires closely related skills, such as program management, law, or financial management, is required.

Language Proficiency: Level 4 (advanced professional proficiency) English and Albanian, both oral and written, is required.

Job Knowledge: Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required. S/he must have strong knowledge of computer spreadsheet applications and other Microsoft Office and Google platform applications. S/he must have a basic understanding of project monitoring and management. Moderate knowledge of acquisition and assistance principles and best practices is required at the full performance level. Strong ability to quickly learn new computer systems and database applications is essential.

Once on board, the ability to quickly gain a working knowledge of all of the following areas is required at the full performance level: knowledge of USAID procedures and Contracting Officer/Agreement Officer areas of responsibility and USAID/Albania portfolio, U.S. Government acquisition and assistance practices; USAID’s Automated Directives System (ADS), Federal Acquisition Regulations (FAR), Code of Federal Regulations (CFR), Office of Acquisition and Assistance (OAA) Intranet, USAID Acquisition Regulation, (AIDAR) and USAID/Albania’s operating procedures and administrative matters.

Skills and Abilities: The ability to plan and administer A&A activities and provide A&A support for Agency programs and projects in a timely manner, is preferred. Skill in solving practical problems relating to A&A is required. An ability to deal effectively with representatives of the business community and with colleagues in USAID Missions and/or host governments throughout the region, is required. Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability  to  maintain  strict  CONFIDENTIALITY,  and  meet  all  STANDARDS  OF

 

CONDUCT/ETHICS STANDARDS in accordance with U.S. law throughout all phases of the A&A process, is required.

III.  EVALUATION AND SELECTION FACTORS

 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The Contracting Officer (CO) reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

 

In order to be considered for the position, an offeror must meet the Minimum Qualifications listed under Section II. After an initial application screening, the best qualified offerors will be invited for an English written examination and/or to an oral interview.

 

The successful offeror will be selected based on a review of:

 

  • Offeror’s qualifications
  • Relevant work experience
  • General skills and abilities (communication, interpersonal,)
  • Written examination results
  • Interview and
  • Results of reference checks

 

The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

 

Other information regarding position:

 

Post Entry Training: There are no specific pre-entry training requirements for this entry level position. The incumbent will be provided on-the-job training that will lead to familiarity with the Automated Directives System (ADS) Federal Acquisition Regulations (FAR), Code of Federal Regulations (CFR), Office of Acquisition and Assistance (OAA) Intranet, USAID Acquisition Regulation (AIDAR) and USAID/Albania’s operating procedures and administrative matters. Progression towards completion of FAC-C Certification Level I and required USAID specific training.

IV.  PRESENTING AN OFFER

 

Interested individuals meeting the Minimum Qualifications above are required to submit the following:

  1. Eligible Offerors are required to complete and submit the offer form AID 309-2, which is attached to the solicitation, and documents listed below:

 

  • Cover letter and current résumé/curriculum vitae (CV) limited to two (2) pages each. The CV/résumé must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing.
  • Offeror must provide a minimum of three (3) named references within the last ten years from the applicant’s professional life, namely individuals who are not family members or relatives. References should be from direct supervisors who can provide information regarding the applicant’s work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all Do not send reference letters.
  • Proof of the required education level (copy of certificate or diploma)

 

  1. Offers must be received by the closing date and time specified in Section I, item 3,

and submitted to [email protected].

 

  1. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

 

IMPORTANT: Any attachments provided via email shall be formatted in one single PDF document in the following order: (1) signed cover letter, (2) signed resume/CV (with list of recent references), and (3) signed AID 309-2.

This position requires the submission of complete forms and/or supplemental materials as described herein above. Application packages with incomplete and/or unsigned forms or related documents will not be considered for further processing.

V.   LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the successful Offeror will be provided instructions about how to complete and submit forms for onboarding process.

VI.   BENEFITS/ALLOWANCES 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

BENEFITS:

The Mission participates in the Albanian Social Security Institute (ISSH) and all eligible LE Staff are required to participate.

Eligible LE Staff receive medical benefits from the Local Social Security System. ALLOWANCES:

The Mission provides a family allowance.

 

VII.     TAXES

 

The U.S. Mission withholds income taxes from the pay of all Locally Employed (LE) Staff in Albania subject to local taxation laws, and transmits the taxes withheld to the Tax Office on behalf of all LE Staff.

 

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

 

  1. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts- ombudsman. The PSC Ombudsman may be contacted via: [email protected]

 

EQUAL EMPLOYMENT OPPORTUNITY:

USAID PROVIDES EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT IN EMPLOYMENT TO ALL PEOPLE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY, POLITICAL AFFILIATION, MARITAL STATUS,

OR SEXUAL ORIENTATION.

 

SUBJECT TO FUNDS AVAILABILITY





United States Agency for International Development

United States Agency for International Development

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